CKF Inc. Accessible Customer Service Policy

 

Purpose

At CKF Inc. (the “Company”) we are committed to providing exceptional customer service to all of our clients. Making services accessible to persons with disabilities is an important part of this commitment to superior customer service.

We strive to provide our services in a way that respects the dignity and independence of people with disabilities. We are also committed to giving people with disabilities the same opportunity to access our services and allowing them to benefit from the same services in the same place and in a similar way as other clients.

This policy establishes our commitment to accessible customer service under the Accessibility for Ontarians with Disabilities Act, 2005 and the customer service standard requirements under Ontario Regulation 191/11, The Integrated Accessibility Standards Regulations.

Application

The Company’s Accessible Customer Service Policy (“the Policy”) applies to all of our employees and managers, and to any third parties (e.g., contractors) who we may arrange to provide our goods and services on our behalf. This policy applies to the extent that members of the public interact with our representatives directly and are able to directly access our services, products, and premises.

Communications

When communicating with people with disabilities, we will do so in ways that take into account their disability. Accordingly, we will train any staff who communicate with clients on how to interact and communicate with people with various types of disabilities.

Assistive devices

People with disabilities are welcome to use their own personal assistive devices (e.g., white cane, wheelchair, hearing and visual aids) in order to access or use our facilities and obtain our services, to the extent that those facilities and services are made available and accessible to the general public. We will train our staff to become familiar with various assistive devices that may be used by clients with disabilities while accessing our services. We will also ensure that staff know how to use assistive devices that are available for clients on our premises.

Service animals and support persons

People with disabilities who are accompanied by a service animal are welcome on all parts of our premises that are open to the public and other third parties. Clients may keep the animal with him/her unless excluded by law, in which case, we will consider alternative measures to access to our services. Our staff and others dealing with the public on our behalf will be trained on how to interact with people with disabilities who are accompanied by a service animal.

Any person with a disability who is accompanied by a support person will be allowed to enter our facilities with his or her support person. At no time will a person with a disability who is accompanied by a support person be prevented from having access to his or her support person while on our premises.

Notice of temporary disruption

In the event of a planned or unexpected disruption in facilities or services usually used by people with disabilities, the Company will post a notice about the reason for the disruption, its anticipated duration, and a description of alternative facilities or services, if available. The notice will be placed at or near the affected facility or service and/or through other means (e.g., website) where necessary.

Training for staff

We will provide training to all Company employees, all persons who are involved in the development and approval of Company policies, and all other persons who provide goods, services or facilities on behalf of the Company. This training will be provided shortly after staff commence their duties and/or upon changes to this Policy, practices and procedures.

Training will include the following:

  • The purposes of the Accessibility for Ontarians with Disabilities Act, 2005 and the requirements of the customer service standard
  • How to interact and communicate with people with various types of disabilities
  • How to interact with people with disabilities who use an assistive device or require the assistance of a service animal or a support person
  • How to use various assistive devices available on our premises, if any
  • What to do if a person with a disability is having difficulty in accessing our facilities and services
  • Company policies, practices and procedures relating to the customer service standard.

Feedback process

We welcome any feedback on our goods, services, and facilities from people with disabilities. Please send your comments to the following:

Eva Nagy, Human Resources Manager
Phone: (416) 249-7816
E-mail: enagy@ckfinc.com

All feedback, including complaints, will be handled as quickly as possible. We will consider your comments carefully, and you can expect to hear from us within a reasonable period of time. Please understand that some inquiries may take longer to address.

Note: copies of documents required under the Accessibility for Ontarians with Disabilities Act, 2005 are available upon request. Please notify us in advance if you require such documents in an alternative or accessible format.

Date: May 3, 2021

Accessibility Policies and Multi-Year Accessibility Plan

(the “Accessibility Plan”)
(Ontario Regulation 191/11) of the Accessibility for Ontarians with Disabilities Act, 2005

Introduction

The Integrated Accessibility Standards Regulations (“IASR”) under the Accessibility for Ontarians with Disabilities Act, 2005 (the “AODA”) require that effective January 1, 2014, CKF Inc. (“CKF”) establish, implement, maintain and document its accessibility policies and multi-year accessibility plan (the “Accessibility Plan”), which outlines CKF’s strategy to prevent and remove barriers for persons with disabilities and to meet its requirements under the IASR.

The Accessibility Plan will be available in an accessible format upon request. The Accessibility Plan will be reviewed and updated, if applicable, at least once every five years.

Application

The Accessibility Plan applies to all employees and clients of CKF, and, where indicated, to any independent contractor representatives working for the company.

Our Commitment

In fulfilling our mission, CKF strives to treat all individuals in a manner that allows them to maintain their dignity and independence. CKF promotes integration and equal opportunity and is committed to meeting the needs of people with disabilities in a timely manner. We will seek to achieve this by preventing and removing barriers to accessibility and by meeting accessibility requirements under the AODA. This Accessibility Plan sets out CKF’s policy on how we will achieve accessibility generally, as well as in employment, information and communications, and the design of public spaces (built environment).

Under the IASR, the following accessibility strategies set out the requirements that are applicable to CKF:

  1. Workplace Emergency Response Information;
  2. Training;
  3. Information and Communication;
  4. Employment; and
  5. Design of Public Spaces Standards

Accessibility Standards for Customer Service

CKF is committed to compliance with the Accessibility Standards for Customer Service Regulation (O.Reg.429/07) under the AODA, which involves providing its services in ways that respects the dignity and independence of people with disabilities.

CKF’s employees who are involved in providing customer service to its customers and the general public have been trained on CKF’s Customer Service Policy, and all new employees hired to provide such services will receive such training as part of their orientation with the company.

A copy of CKF’s AODA Customer Service Policy may be accessed here CKF – AODA Accessible Customer Service Policy.doc and will be made available to members of the public and third parties on request.

Integrated Accessibility Standards Regulations (IASR)

The following sets out how CKF is committed to complying with the IASR.

1. Workplace Emergency Response Information
Where CKF is aware that an employee has a disability and that there is a need for accommodation, individualized workplace emergency response information will be provided to the employee as soon as practicable if such information is necessary given the nature of the employee’s disability.

Action Taken:
CKF will be implementing the following measures to address Emergency Response for employees who have disabilities:

  • individualized workplace emergency response information procedures will be developed for employees with disabilities where required;
  • where employees disclose a disability and are being accommodated according to their disabilities, workplace emergency response information forms will be prepared where required;
  • where required, CKF provides assistance to specific disabled employees, with the disabled employees’ prior consent, to help them evacuate the workplace in case of an emergency or disaster. Plans for providing assistance will be set out in individualized emergency plans for the employees;
  • individualized emergency plans will be communicated to the employees’ respective managers and safety personnel on an ‘as needed’ basis;
  • on an ongoing and regular basis, and as per the applicable terms of the IASR, CKF will review and assess general workplace emergency response procedures and individualized emergency plans to ensure accessibility issues are addressed.

Legislated Compliance Date: January 1, 2012
Anticipated Compliance Date: ongoing

2. Training
CKF is committed to providing training on the requirements of the accessibility standards referred to in the IASR and on the Human Rights Code, as it pertains to persons with disabilities.

Planned Action:
In accordance with the IASR, CKF will:

  • determine and ensure that appropriate training on the requirements of the IASR and on the Human Rights Code as it pertains to persons with disabilities, is provided to all employees, independent contractor representatives, volunteers, third-party service providers who provide services related to products, services and facilities on CKF’s behalf, and persons participating in the development and approval of CKF’s policies;
  • ensure that the training is provided to persons referenced above as soon as practicable;
  • keep and maintain a record of the training provided, including dates the training was provided and number of individuals to whom it was provided; and
  • ensure training is provided on any changes to CKF’s policies on an ongoing basis.

Required Legislative Compliance: January 1, 2015
Anticipated Compliance Date: ongoing

3. Information and Communication
CKF is committed to making company information and communications accessible to persons with disabilities. CKF will incorporate new accessibility requirements under the information and communication standards to ensure that its information and communications systems and platforms are accessible and are provided, upon request, in accessible formats that meet the needs of persons with disabilities.

a. Feedback, Accessible Formats and Communication Supports

Planned Action:
In accordance with the IASR, CKF will:

  • ensure that existing and new processes for receiving and responding to feedback are accessible to persons with disabilities by providing or arranging for the provision of accessible formats and communication supports, upon request and in a timely manner;
  • more broadly, as a general principle where accessible formats and communication supports for persons with disabilities are requested:
    • provide or arrange for the provision of such accessible formats and communication supports;
    • consult with the person making the request to determine the suitability of the accessible format or communication support;
    • provide or arrange for the provision of accessible formats and communication supports in a timely manner that takes into account the person’s accessibility needs due to disability, and at a cost no more than the regular cost charged to other persons; and
  • notify the public about the availability of accessible formats and communication supports.

Required Legislative Compliance Date for Feedback: January 1, 2015
Anticipated Compliance Date: ongoing

Required Legislative Compliance Date for Accessible formats and communication supports: January 1, 2016.
Anticipated Compliance Date: ongoing

b. Accessible Websites and Web Content

Planned Action:
In accordance with the IASR, CKF recognizes its obligation to provide web content which conforms with the World Wide Consortium Web Content Accessibility Guidelines (WCAG 2.0) Level AA.

Any website hosted by CKF shall meet the requirements set out in the IASR.
Required Legislative Compliance:

WCAG 2.0 Level A – new Internet websites and web content: January 1, 2014

Anticipated Compliance Date: late 2014.
WCAG 2.0 Level AA – all Internet websites and web content, except for exclusions set out in the IASR: January 1, 2021.

Anticipated Compliance Date: completed December 14, 2020

4. Employment

a. Recruitment
CKF is committed to fair and accessible employment recruiting practices that attract and retain employees with disabilities. This includes providing accessibility at all stages of the employment cycle.

Planned Action:
In accordance with the IASR, CKF will do the following:

(i) Recruitment General
CKF will notify employees and the public of the availability of accommodation for applicants with disabilities in the recruitment process. This will include:

  • review and, as necessary, modification of existing recruitment policies, procedures and processes;
  • specifying that accommodation is available for applicants with disabilities, on CKF’s website and on job postings; and

(ii) Recruitment, assessment and selection
CKF will notify job applicants, when they are individually selected to participate in an assessment or selection process and inform them that accommodations are available upon request in relation to the materials or processes to be used in the assessment/selection process. This will include:

  • review and, as necessary, modification of existing recruitment policies, procedures and processes;
  • inclusion of availability of accommodation notice as part of the script in the scheduling of an interview and/or assessment; and
  • consultation with the applicant and arrangement for provision of suitable accommodations in a manner that takes into account the applicant’s accessibility needs due to the disability where a selected applicant requests accommodation.

(iii) Notice to Successful Applicants
When making offers of employment, CKF will notify the successful applicant of its policies for accommodating employees with disabilities. This will include:

  • a review and, as necessary, modification of existing recruitment policies, procedures and processes; and
  • inclusion of notification of CKF’s policies on accommodating employees with disabilities in offer of employment letters.

Required legislative compliance: January 1, 2016
Anticipated Compliance Date: ongoing

c. Informing Employees of Supports and General Provision of Accessible Formats and Communications Supports
In accordance with the IASR, CKF will inform all employees of policies that support employees with disabilities, including, but not limited to, policies on the provision of job accommodations that take into account an employee’s accessibility needs due to a disability.

This will include:

  • informing current employees and new hires of CKF’s policies supporting employees with disabilities, including, but not limited to, policies on the provision of job accommodations that take into account an employee’s needs due to disability;
  • providing information as soon as practicable after the new employee begins employment, specifically in the orientation process;
  • keeping employees up to date on changes to existing policies on job accommodations with respect to disabilities;
  • where an employee with a disability so requests it, CKF will provide or arrange for provision of suitable accessible formats and communications supports for:
    • information that is needed in order to perform the employee’s job;
    • information that is generally available to employees in the workplace; and
  • in meeting the obligations to provide the information that is set out above, CKF will consult with the requesting employee in determining the suitability of an accessible format or communication support.

Required legislative compliance: January 1, 2016
Anticipated Compliance Date: ongoing

d. Documented Individual Accommodation Plans/Return to Work Process
CKF will incorporate new accessibility requirements under the IASR to ensure that barriers in accommodation and return to work processes are eliminated and corporate policies surrounding accommodation and return to work are followed, where applicable.

Planned Action:
CKF’s existing policies include steps that CKF will take to accommodate employees with disabilities and to facilitate employees’ return to work after absence due to disability.

CKF will review and assess the existing policies to ensure that they include a process for the development of documented individual accommodation plans for employees with disabilities, if such plans are required.

In accordance with the provisions of the IASR, CKF will ensure that the process for the development of documented individual accommodation plans includes the following elements:

  • information regarding the manner in which the employee requesting accommodation can participate in the development of the plan;
  • information regarding the means by which the employee is assessed on an individual basis;
  • information regarding the manner in which CKF can request an evaluation by an outside medical or other expert, at CKF’s expense, to assist CKF in determining if and how accommodation can be achieved;
  • steps to protect the privacy of the employee’s personal information;
  • information regarding the frequency with which individual accommodation plans will be reviewed and updated and the manner in which this will be done;
  • the reasons for a denial where an individual accommodation plan is denied;
  • information regarding the means of providing the individual accommodation plan in a format that takes into account the employee’s accessibility needs;
  • the following will be included if individual accommodation plans are established:
    • any individualized workplace emergency response information that is required;
    • any information regarding accessible formats and communication supports that have been provided for or arranged, in order to provide the employee with:
      • information that is needed in order to perform the employee’s job;
      • information that is generally available to employees in the workplace; and
  • identify any other accommodation that is to be provided to the employee.

CKF will ensure that the return to work process as set out in its existing policies outlines:

  • the steps CKF will take to facilitate the employee’s return to work after a disability-related absence;
  • the development of a written individualized return to work plan for such employees; and
  • the use of individual accommodation plans, as discussed above, in the return to work process.

Required legislative compliance: January 1, 2016
Anticipated Compliance Date: ongoing

e. Performance Management, Career Development and Redeployment
CKF’s will take into account the accessibility needs of employees with disabilities, as well as individual accommodation plans:

  • when using its performance management process in respect of employees with disabilities;
  • when providing career development and advancement to employees with disabilities; and
  • when redeploying employees with disabilities.

Planned Action:
In accordance with the IASR, the CKF will:

  • review, assess and, as necessary, modify existing policies, procedures and practices to ensure compliance with the IASR;
  • take the accessibility needs of employees with disabilities and, as applicable, their individualized accommodation plans, into account when:
    • assessing performance;
    • managing career development and advancement; and
    • redeployment is required.
  • review, assess and, as necessary, include in performance management workshops, accessibility criteria;
  • take into account the accessibility needs of employees with disabilities when providing career development and advancement to its employees with disabilities, including notification of the ability to provide accommodations on internal job postings; and
  • take into account the accessibility needs of employees with disabilities when redeploying employees, including review and, as necessary, modification of employee transfer checklist.

Required legislative compliance: January 1, 2016
Anticipated Compliance Date: ongoing

Integrated Accessibility Standards Regulations – Design of Public Spaces

While CKF has no plans to engage in new construction or redevelopment which would be captured by the requirements of the IASR concerning the Design of Public Spaces, CKF recognizes its obligations under the relevant sections of the Regulation and is committed to incorporating barrier-free design principles into any public spaces that are newly constructed and redeveloped on or after January 1, 2017.

Feedback:

For more information on this Accessibility Plan or for accessible formats of the Accessibility Plan, please contact

Eva Nagy
Human Resources Manager
416-249-7816
enagy@ckfinc.com